Adecco Group

Ajilon - Office Coordinator - Seattle, WA

Location US-WA-Seattle
Ajilon Professional Staffing


Ajilon Professional Staffing is a leader in temporary and permanent recruitment—and in the placement of top talent. Our areas of specialty include organizational leadership and support positions in HR, non-clinical healthcare, office administration, and more.


We know that every opening is more than a job and that every candidate is more than a resume. We work closely with candidates to understand their needs and apply our industry expertise to make matches for clients that drive business results. Our ability to dynamically balance your needs with the right solutions gives both clients and candidates the right fit to achieve success.


The Office Coordinator role is responsible for supporting branch administrative functions. Responsibilities will include providing quality customer service over the phone and in-person to our associates, candidates and clients, record and file management, administering branch compliance procedures, administering associate payroll, ensuring timely and accurate reporting, manage office equipment and supply inventories, and special projects as required.


Operations, Administration & Personal Proficiencies

  • Understands Ajilon and our points of difference.
  • Consistently meets the expectations and needs of internal and external customers and delivers quality services to clients/candidates/peers.
  • Establishes and maintains effective relationships with customers/peers and provides timely, responsive follow-up, ensures that all are treated in a fair and respectful manner, talks and acts with customers in mind.
  • Candidate registration and processing, including administering skills assessments when necessary
  • Mail distribution and Fed-Ex administration
  • Distributing resumes and managing Salary Guide requests
  • Manage office equipment and office supply and marketing material inventories
  • Ensure timely and accurate branch reporting as directed by the Branch Manager
  • Ensures that the branch is in compliance with W-4 and I-9 processing.
  • Maintains candidate and client files.
  • Monitors the advance account log
  • Administers associate payroll and time card processes
  • Utilizes technology tools effectively (Searcher/Ajility, MAD, MOD)
  • Understands the company's business processes, applies his/her skills to maintain a high level of productivity, is accurate and thorough in delivering quality work and pays attention to all relevant details.
  • Picks up on new technical and procedural knowledge quickly, applies new learning to become more effective at work, works to continuously improve him/herself.
  • Develops and maintains appropriate relationships with others in the branch/department and throughout the organization.
  • Understands how his/her position relates to other positions in the company and contributes to company's overall effectiveness and balances the team's objectives with own.
  • Outstanding verbal, written communication skills, customer service skills, phone etiquette and works well in a fast-paced dynamic atmosphere. Team-oriented mentality.
  • Demonstrates strong computer proficiencies. Proficient with Windows 2000 - Word, Excel, PowerPoint and Outlook.



  • Bachelor's degree in related field or equivalent experience highly recommended.
  • Minimum one year of related administrative or office support experience.
  • Staffing industry experience is preferred but not essential


Equal Opportunity Employer Minorities/Women/Veterans/Disabled


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